Job Title
Research Coordinator
Job Category
Non Union Technicians and Research Assistants
Job Profile
Non Union Salaried - Research Assistant /Technician 2
Job Family Group
Staff - Non Union
Department
Operations | Centre for Cardiovascular Innovation | Faculty of Medicine
Compensation Range
$4,597.80 - $5,469.59 CAD Monthly
Job End Date
December 13, 2027
Posting End Date
November 27, 2026
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The Research Coordinator provides research support to the research team at the Centre for Cardiovascular Innovation (CCI). The position supports clinical trials and investigator-initiated studies conducted through CCI
Organizational Status
The Research Coordinator reports to the Principal Investigator(s) for research direction, priorities and work assignments, and to the Senior Manager, Research Operations for day-to-day operational and administrative matters. The role collaborates with research centre staff and other stakeholders to support the delivery of the research program
Work Performed
- Identifies potential study participants.
- Reviews and confirms eligibility criteria.
- Educates participants about study background, purpose, procedures and potential benefits and risks.
-Coordinates study participant visits, including conducting informed consent process, collecting vital signs, performing tests relevant to training such as ECG, stress test, Holter and blood pressure, and collecting protocol defined data variables.
-Coordinates study participants’ treatment/tests with various departments, pharmacy, physicians and other study staff personnel.
-Provides operational research support, including administering questionnaires, data entry, scheduling tests and participant reimbursements.
-Performs data collection, data entry, documentation of process, integration, evaluation, and ongoing monitoring of clinical trials and research studies.
-Works with Principal Investigators, Research Managers, and the research team to develop and evaluate strategies for meeting clinical trial goals, objectives, and enrolment expectations.
-Works collaboratively with research team members to develop research project proposals, protocols, objectives, timelines and deliverables.
-Executes research projects according to research methodologies and plans, facilitates consensus with stakeholders as needed, and manages and ensures the successful completion of projects.
-Assists with monitoring project scope, timelines, costs, risks, and quality to support the successful delivery of projects within established budgets. Keeps principal investigators, managers and research team members informed of project progress, challenges, and potential issues.
-Conducts preliminary data analysis using study databases to support research activities and project objectives.
- Monitors the progress across the Principal Investigators' research projects, tracks timelines, deliverables and outstanding action items, and follows up with team members and collaborators to support timely completion.
- Coordinates communication and follow-up with other clinical sites and research collaborators, including tracking agreed actions and outstanding requests.
-Liaises with Principal Investigators, research teams, UBC Research Ethics Board, UBC Office of Research Services, industry sponsors, coordinating centres and granting agencies.
-Maintains study specific documents.
- Assists with ethics applications and submissions.
-Supports the Principal Investigators' research activities as directed, including preparing and maintaining project lists and assisting with the preparation, formatting and submission of abstracts, posters, presentations and manuscripts.
-Assists with the preparation and coordination of research grant applications, including tracking deadlines and gathering and reviewing supporting documentation.
-Maintains an overview of the Principal Investigators' research portfolio, including active and planned studies, collaborations, priorities and key deadlines.
-Provides research-related administrative support to the Principal Investigators, including organizing meetings, coordinating correspondence, tracking deadlines and action items, and following up on research agreements, approvals and collaborations.
-Performs other related duties as required, consistent with the qualifications and requirements of this classification
Consequence of Error/Judgement
The incumbent is expected to work independently and collaboratively while exercising sound judgment. Errors in performing these duties could significantly affect research projects and outcomes. The role requires managing time sensitive tasks with deadlines; failures to meet these deadlines may negatively affect the research program, funding opportunities and internal and external relationships. A high degree of accuracy, a thorough understanding of policies and procedures, the ability to anticipate, investigate, and resolve issues, and the ability to manage competing demands are required.
Supervision Received
Works under the general supervision of the principal investigator(s) and the Senior Manager, Research Operations.
Supervision Given
Explains procedures to new or inexperienced research staff
Minimum Qualifications
High school graduation, some additional training in a related field and a minimum two years of related experience or an equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
- Experience coordinating clinical trials or investigator-initiated research studies.
- Project management skills.
- Knowledge and certification of Good Clinical Practice –ICH-GCP.
- Demonstrated knowledge of research ethics including research confidentiality and privacy.
- Proficiency in Microsoft Office applications (e.g., Outlook, Word, Excel).
- Experience with REDCap or other clinical research databases, including database setup, data entry and data quality checks.
- Ability to think analytically and conceptually.
- Ability to maintain accuracy and attention to detail.
- Ability to communicate effectively, both verbally and in writing.
- Highly effective interpersonal and organizational skills.
- Ability to multi-task and prioritize work to meet deadlines.
-Ability to work effectively independently and in a team environment.
-Demonstrated initiative and ability to follow through on tasks, coordinate follow-up and identify issues requiring the Principal Investigators' attention.
