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Robert Half

Client Service Coordinator

Vancouver, BC, Canada

$20.9 to $22 CAD / hour · Temporary

Within 25 km of Burnaby · About 12.3 km from the city centre

Apply on roberthalf.com About employer

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Job details

Pay: $20.9 to $22 CAD / hour
Job type: Temporary
Apply by: Dec 4, 2026
Posted: Nov 4, 2026

Original job description

We are looking for a Client Service Coordinator to support daily reception and client-facing operations for a busy office. This Contract position is ideal for someone who enjoys creating a welcoming environment, keeping schedules organized, and ensuring each client visit runs smoothly. The successful candidate will balance front desk coordination, administrative support, and facility-related tasks while delivering attentive service to clients and internal teams.

Responsibilities:
• Welcome scheduled visitors and assist with front-of-house activities to ensure each appointment is prepared and well managed.
• Coordinate session calendars, confirm upcoming bookings, and circulate the next day’s schedule to relevant team members.
• Respond to calls and emails, direct inquiries appropriately, and maintain accurate administrative records and correspondence.
• Support on-site client sessions by preparing refreshments, arranging snack and beverage areas, and helping guests navigate the office as needed.
• Maintain shared spaces by monitoring kitchen cleanliness, loading the dishwasher, restocking coffee, tea, and snacks, and identifying supply needs.
• Manage inbound and outbound courier activity by preparing shipments, arranging pickups, and tracking delivery details.
• Assist with operational coordination such as visitor access items, signage updates, and other general office support tasks.
• Liaise with internal departments to communicate client requests, resolve day-to-day issues, and help keep service delivery on track. • Proficiency with Microsoft Office 365, including Outlook, Word, and Excel, along with confidence using email and scheduling tools.
• Previous experience in reception, client services, or administrative support with a strong focus on customer care.
• Clear and effective English communication skills, both written and verbal.
• Strong organizational skills with the ability to manage appointments, documentation, and shifting priorities effectively.
• Comfortable performing light physical tasks related to office upkeep, supplies, and shipment handling.
• Ability to work collaboratively with colleagues while maintaining a positive, service-oriented approach.
• Sound judgement, problem-solving ability, and attention to detail in a fast-paced office setting.
• Flexibility to support occasional evening or weekend requirements when needed.

Apply on roberthalf.com About employer

More about this job

Responsibilities

The Client Service Coordinator at Robert Half will greet visitors, keep the calendar and daily schedule organized, and answer calls and emails. The role also includes preparing refreshments, keeping shared spaces stocked and clean, and arranging courier shipments.

Requirements

Candidates need prior experience in reception, client services or administrative support, strong written and verbal English, and Microsoft Office 365 skills. Organization, attention to detail and comfort with light physical tasks are also needed.

Skills

Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Office 365
Email management
Scheduling tools
Calendar coordination
Customer service
Front desk reception
Visitor management
Courier coordination
Shipment preparation
Inventory and supply restocking
Administrative record keeping
Written English communication
Verbal English communication
Organizational skills
Problem solving
Attention to detail
Multitasking
Collaboration

Keywords

Client Service Coordinator
receptionist
front desk
reception
administrative assistant
customer service
scheduling
calendar management
courier
shipping
Microsoft Office 365
Outlook
Word
Excel
office coordinator
temporary
contract
client services

Tools

Microsoft Office 365
Outlook
Word
Excel

Languages

English

Seniority

Entry level

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