Archived listing. The details below describe a past opening.
Commerce Night’s Finance/Internal Associate will support the VP Finance/Internal in the planning of internal team engagement initiatives, conducting progress interviews, and processing reimbursements.
\n
Time Commitment
Term of EmploymentOctober 2026 - March 2027
Main Responsibilities
-
Assist Commerce Night’s VP Finance & Internal with the following:
-
Serve as the primary point of contact between the CUS Finance Commission and the Service as well as any finance related inquiries from the Service’s team
-
Manage, file, and submit reimbursements for budgeted expenses to the CUS Finance Commission
-
Work closely with the respective Financial Analyst to ensure CUS Financial Policy compliance as well as understanding the granular details of reimbursements, contracts, and invoices
-
Track actual expenditures and communicate budgetary concerns as they arise
-
Coordinate administrative processes, including securing room and equipment bookings, managing team logs, and facilitating 1:1 check-ins
-
Manage internal communications with the team, plan team socials and meetings, and send out meeting agendas.
-
Coordinate with Marketing and Logistics to update the team's internal calendar
-
Associates are also expected to:
-
Attend all Commerce Night GMs and department meetings
-
Respond to all Slack communications within 24 hours
-
Take ownership of assigned tasks and meet set internal deadlines
-
Provide ideas and support for the overall vision and planning of the Commerce Night gala
-
Assist with the overall planning and execution of the Group & Individual Awards Information Session and the Awards Night Gala alongside the team
-
Participate in Commerce Night boothing activities to promote awards
Qualifications
-
Strong communication skills
-
Intrinsically-motivated
-
Highly detail-oriented & organized
-
Time management & reliability
-
Basic financial literacy
-
Team player mindset
-
Discretion & integrity regarding sensitive financial and internal information
-
Problem-solving skills & proactivity to address them quickly
Anticipated Learning Outcomes
-
Hands-on experience with receipt recording, expense tracking, and reimbursement processes
-
Gain practical experience in financial budgeting for large-scale event execution
-
Build essential communication, internal management, and HR skills within a prominent CUS service team
-
Improve communication, problem-solving, and time-management skills when navigating tight event deadlines
\n
Submit the following information on Lever:
for the position?
Applications are due September 23 at 11:59 PM. Save your resume with the naming convention "FirstNameLastName_FinanceInternalAssociate”.
Please contact the Chairs, Annabelle Young & Lily Wang, at annabelleyoungubc@gmail.com and lily.wang@cus.ca, if you have any additional questions or concerns.
