Administrative assistant jobs in Burnaby, British Columbia

Find administrative assistant jobs in Burnaby, British Columbia and nearby towns within 25 km. Read the full details and apply.

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Within 25 km of Burnaby

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Stalwart Insurance Group

Administrative Assistant

Vancouver, BC, Canada

$70,000-$80,000 per year (prorated). · Full-time

Within 25 km of Burnaby · About 12.2 km from the city centre

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Job details

Pay: $70,000-$80,000 per year (prorated).
Job type: Full-time
Apply by: May 3, 2027
Posted: Nov 4, 2026

Original job description

About Stalwart Insurance Brokers Ltd.

Stalwart Insurance Brokers Ltd. (Stalwart) is a growing national life insurance brokerage and financial services provider with a focus on high-complexity client and business situations.

Stalwart values excellence and entrepreneurial thinking, and requires staff with the capacity to solve complex, novel problems. Stalwart is growing rapidly and intends to sustain this rapid growth through the addition of ambitious team members looking to rapidly scale their skills, abilities, and relationships, and contribute to a high-performing corporate finance team.

Summary

We are looking for an Administrative Assistant to join our team and provide day-to-day administrative support to senior leadership. This role is ideal for a recent grad who is highly organized, proactive, and able to manage multiple priorities in a fast-paced environment. The successful candidate will be trusted with confidential information, have exceptional attention to detail, and be comfortable working independently.

Role OverviewYour responsibilities will include:

Managing executive calendars, scheduling meetings, and coordinating appointments.
Monitoring and managing executive email inboxes, including drafting responses and prioritizing communications.
Coordinating travel arrangements and preparing itineraries.
Preparing, formatting, and proofreading correspondence, reports, presentations, and other business documents.
Organizing and maintaining electronic files and records.
Providing general administrative support, including data entry, expense reporting, and document management.
Supporting senior leadership with day-to-day administrative needs and special projects.
Handling confidential and sensitive information with professionalism and discretion.
Assisting with other administrative duties as assigned.

Required Skills and Experience

Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills.
Strong attention to detail and a high degree of professionalism and discretion.
Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Google Workspace.
Ability to work independently while collaborating effectively with others.
Experience managing executive calendars and email correspondence is a strong asset.
Comfortable working in a fast-paced, deadline-driven environment.
Post-secondary education
A valid driver's license (preferred).

Compensation

$70,000-$80,000 per year (prorated).
Role eligible for bonus, depending on individual and company performance.

Position Type

Nature: Permanent (2-4 weeks temporary with possibility of extension depending on performance), full-time, in-person position
Time Commitment: High-commitment position with overtime required as needed.
Work Location: Vancouver, BC.
Start Date: Immediate.

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More about this job

Responsibilities

Provide day-to-day administrative support to senior leadership, including managing calendars and inboxes, coordinating meetings and travel, and preparing business documents. Maintain files and records, assist with data entry and expense reporting, support special projects, and handle confidential information discreetly.

Requirements

Requires strong organizational and time-management abilities, excellent written and verbal communication, attention to detail, and professionalism and discretion. Candidates should be proficient with Microsoft Office and Google Workspace, able to work independently and collaboratively in a fast-paced environment, and have post-secondary education; executive calendar and email experience is an asset, and a driver's license is preferred.

Skills

Organization
Time Management
Written Communication
Verbal Communication
Attention To Detail
Professionalism
Discretion
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Google Workspace
Calendar Management
Email Management
Travel Coordination
Document Management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Executive Support
Calendar Management
Meeting Scheduling
Email Management
Correspondence
Travel Arrangements
Itinerary Preparation
Document Preparation
Proofreading
Electronic File Management
Records Management
Data Entry
Expense Reporting
Confidential Information
Special Projects
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Google Workspace
Insurance Brokerage
Financial Services
Time Management
Organization
Communication
Attention To Detail

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